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How to Select all Text with similar formatting (inc. highlighted text) in a Word document

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We often need to change formatting in Word. For example, we might want to change all the headings from red to blue, or increase the font size. This is simple, but if you have a long document, it’s going to take a while. Ideally, we want to do it all in one go. How do we do that? First, place the cursor anywhere inside a sample text that we want to change the formatting. Then click on the Select Icon at the right hand side of the toolbar. Click on this button: Select all text with similar formatting. And just apply the new formatting you want.

And that’s it. You can see that Word had automatically changed the formatting of all previously red text, regardless where they are in the document. This feature extremely useful when working with long documents. But please note this feature will not work with highlighted text. For example, if you want to select all highlighted text in yellow, it will not work. This is because from a technical point of view. highlighted text is not regarded as type of formatting in Word. In this case, go to Find, Advanced Find, More, then go all the way to the bottom, click on the Format dialogue box, then choose highlight. We need to tell Word to find all highlighted text in the Main Document, so click that. And close. You can see that all the text highlighted in yellow have been selected, and now we can change to another color, let’s say green, all in one go..

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